Managing payroll is a critical aspect of running a small business, but it can also be one of the most time-consuming and complex tasks. To help simplify this process, many small businesses turn to payroll service providers that offer specialized solutions tailored to their needs. In this article, we’ll explore the Top 10 Payroll Companies in Canada for small businesses in Canada
1. VTAC Payroll Management (VPM)
Product Features:
- 100% Canadian : VPM is a proudly Canadian company, ensuring compliance with federal and provincial regulations specific to Canada.
- Simplify Payroll with VPM’s True Managed Payroll Service Solution : Managing payroll can be time-consuming and complex, but it doesn’t have to be. With VPM’s True Fully Managed Payroll service offering, you can take the hours spent on payroll each cycle and reduce them to just minutes. All you need to do is approve the time, and they’ll handle the rest.
- Exceptional Payroll Service : VPM is committed to resolving issues in 30 minutes or less, with a professional, transparent, and helpful approach. You will also be assigned a dedicated support manager you will know by name who helps ensure your needs are met.
- Effortless Payroll Management : Imagine a payroll process where timesheet entry, verification, remittance, and payment are all handled for you. With VPM, it’s a reality—their experts ensure accuracy and compliance, leaving you with just one step: approval.
- Improved Accuracy and Compliance : With VPM’s expertise in navigating complex payroll regulations, clients benefit from precise, compliant payroll that adapts seamlessly to regulatory changes.
- Cost Savings : Not only do they save you valuable time, but they also offer highly competitive pricing. VPM provides a cost-effective solution without compromising on quality. Want to know how much you could save? They’d be happy to provide you with a personalized price quote.
- Access to Advanced Technology and Tools : By partnering with VPM, clients gain access to industry-leading payroll technology, tools, and reports.
- Enhanced Security and Data Protection : Security is a top priority at VPM, with robust protocols to ensure sensitive payroll data is protected and handled with the highest standards.
- Flexibility : They understand that every organization has unique needs. That’s why they offer flexible services and customizable reporting, ensuring you have the information you need when you need it.
- Rapid Rollout : Switching to or outsourcing your payroll to VPM has never been easier or more risk-free. They offer a 48-hour turnaround, at no cost, to get you up and running. Learn more about their onboarding process here .
- No Contracts or Commitments : VPM offers flexibility with no long-term contracts, allowing clients to benefit from payroll outsourcing on terms that suit their needs.
2. ADP Canada
Product Features:
- Comprehensive Payroll Solutions : ADP offers end-to-end payroll services, including tax filing, direct deposit, and employee self-service portals.
- Scalable Services : Whether you’re a startup or a growing business, ADP’s solutions can scale with your needs.
- Advanced Reporting : Access detailed payroll reports and analytics to make informed business decisions.
- Integration with HR Systems : Seamlessly integrates with HR management systems for a unified approach to workforce management.
- 24/7 Customer Support : ADP provides round-the-clock support to address any payroll-related issues.
3. Ceridian Dayforce
Product Features:
- Cloud-Based Platform : Dayforce is a cloud-based payroll and HR solution that offers real-time insights into payroll data.
- Single Record of Employee Data : Eliminates duplicate entries by maintaining a single record for each employee across payroll, HR, and benefits.
- Automated Tax Filing : Handles federal and provincial tax filings automatically, ensuring compliance.
- Mobile Accessibility : Employees and managers can access payroll information via mobile devices.
- Time and Attendance Tracking : Integrated time-tracking features to streamline payroll processing.
4. QuickBooks Payroll
Product Features:
- User-Friendly Interface : QuickBooks Payroll is known for its intuitive design, making it easy for small business owners to manage payroll themselves.
- Automatic Tax Calculations : Automatically calculates federal and provincial taxes, CPP, and EI contributions.
- Direct Deposit : Offers direct deposit options for employees, ensuring timely payments.
- Integration with QuickBooks Accounting : Seamlessly integrates with QuickBooks accounting software for streamlined financial management.
- Affordable Pricing : Offers tiered pricing plans to suit businesses of different sizes and budgets.
5. Paychex
Product Features:
- Full-Service Payroll : Paychex handles everything from payroll processing to tax filing and compliance.
- Employee Self-Service Portal : Employees can view pay stubs, update personal information, and access tax forms online.
- Customizable Reporting : Generate custom payroll reports to track expenses, labor costs, and more.
- Dedicated Account Manager : Each client is assigned a dedicated account manager for personalized support.
- Flexible Payment Options : Supports multiple payment methods, including direct deposit and paper checks.
6. Gusto
Product Features:
- All-in-One HR and Payroll : Gusto combines payroll, benefits, and HR management into a single platform.
- Automated Tax Filings : Automatically files and pays federal and provincial taxes on your behalf.
- Employee Onboarding : Simplifies the onboarding process with digital paperwork and e-signatures.
- Health Benefits Administration : Offers health benefits administration for small businesses.
- Transparent Pricing : No hidden fees, with clear pricing plans based on the number of employees.
7. Wave Payroll
Product Features:
- Free Payroll Software : Wave offers free payroll software for businesses with fewer than 10 employees.
- Tax Filing Included : Automatically calculates and files federal and provincial taxes.
- Direct Deposit : Offers free direct deposit for employees.
- Simple Setup : Easy-to-use interface with minimal setup required.
- Integration with Wave Accounting : Seamlessly integrates with Wave’s accounting software for small businesses.
8. Payworks
Product Features:
- Cloud-Based Payroll : A fully cloud-based solution that allows for remote payroll management.
- Integrated HR and Time Tracking : Combines payroll with HR and time-tracking functionalities for a unified experience.
- Multi-Jurisdictional Payroll : Supports payroll processing for businesses operating in multiple provinces.
- Employee Self-Service : Employees can access pay stubs, tax forms, and other payroll documents online.
- Robust Security : Ensures data protection with advanced encryption and security protocols.
9. Justworks
Product Features:
- Payroll and Benefits : Combines payroll processing with benefits administration, including health insurance and retirement plans.
- Compliance Support : Helps businesses stay compliant with federal and provincial labor laws.
- Employee Directory : Includes an employee directory for easy access to contact information and employment details.
- Automated Reminders : Sends automated reminders for important deadlines, such as tax filings and payroll processing.
- Transparent Pricing : Offers straightforward pricing with no hidden fees.
10. Knit HR
Product Features:
- All-in-One HR Platform : Knit combines payroll, benefits, and HR management into a single platform.
- Automated Tax Calculations : Automatically calculates and files federal and provincial taxes.
- Employee Self-Service Portal : Employees can access pay stubs, request time off, and update personal information.
- Customizable Reports : Generate custom reports to track payroll expenses, labor costs, and more.
- Affordable Plans : Offers affordable pricing plans for small businesses, with scalable options as your business grows.
Conclusion
Choosing the right payroll provider is crucial for small businesses looking to streamline operations, ensure compliance, and save time. From VTAC Payroll Management (VPM) ’s fully managed payroll service to ADP Canada ’s comprehensive solutions, there’s a payroll provider to meet every small business’s unique needs.
When selecting a payroll provider, consider factors such as ease of use, integration capabilities, customer support, and pricing. By partnering with one of these top payroll companies, you can focus on growing your business while leaving the complexities of payroll management to the experts.
